Procure to Pay

Simplify Procurement and Payment Processes With Greater Accuracy and Control

Procure-to-Pay (P2P) is a mission-critical process that directly impacts working capital, supplier relationships, and operational performance. Robust P2P controls ensure accurate and timely recognition of liabilities, proper authorisation of purchases, segregation of duties, and timely supplier payments—reducing the risk of fraud, payment errors, and financial misstatements.

UK businesses must maintain strong internal controls, comply with accounting standards, and remain audit-ready to protect cash flow and preserve stakeholder trust. AcoBloom collaborates with finance teams to transform their P2P function through process automation, standardised workflows, and technology integration. From supplier onboarding and purchase order management to invoice approval and payment runs, we enable organisations to enhance accuracy, strengthen compliance, and gain real-time visibility into expenditure.

Achieve End-to-End Efficiency with Our Procure-to-Pay Solutions

Strengthen Compliance and Optimise Your Procure-to-Pay Cycle with Tech-Driven Expertise

Supplier Management

Establish robust supplier governance through structured onboarding, compliant documentation, identity verification, performance monitoring, and ongoing risk assessment.

Purchase Order Processing

Automate PO creation and approval workflows to ensure purchases align with budgetary controls and internal procurement policies.

Invoice Management

Utilise automated invoice capture and three-way matching to reduce manual effort, improve accuracy, and accelerate the approval-to-payment cycle.

Payment Processing

Facilitate timely, compliant payments via BACS, CHAPS, or Faster Payments while maintaining a complete, auditable payment trail.

Internal Controls & Audit Readiness

Strengthen your control environment with clear documentation and testing, ensuring readiness for internal audit and compliance reviews.

Spend Analytics & Reporting

Leverage data analytics to identify cost-saving opportunities, track supplier spend, and improve working capital management.

Industry-Specific Procure to Pay Expertise

AcoBloom customizes its P2P services according to the operating and financial requirements of different industries.

Healthcare Providers

Three-way match controls for medical supplies and clinical service invoices
Vendor master data governance and restricted approval hierarchies
Cost allocation to departments/procedures for accurate financial reporting

Dental Practices

Controlled purchasing for consumables with spend limits and approval tiers
Invoice-to-service validation for lab and equipment expenses
Chair-level or procedure-level cost tracking for margin visibility

Real Estate and Construction

Project Financial Control: Seamless contract, PO, and invoice matching against project budgets.
Subcontractor Management: Compliant onboarding and robust payment authorisation controls.
Cost & WIP Tracking: Precise cost-code tracking for materials, labour, and variations to ensure accurate work-in-progress (WIP) and UK GAAP reporting.

Technology and IT Services

Software license and subscription tracking for recurring payments
PO and invoice matching for SaaS, cloud, and project-based spend cost center
Project code allocation for accurate capitalization and expense tracking

Restaurants

Inventory procurement and supplier reconciliation
Invoice-to-delivery reconciliation and variance checks against recipe or usage standards
Location-level cost tracking to monitor food cost %, wastage, and profitability

Investment Entities and Funds

Invoice validation against management agreements, custodial, audit, and admin fee fund-level expense reporting
Accurate expense allocation across funds/portfolios for NAV and financial reporting

Why AcoBloom is Your Ideal Partner for Procure-to-Pay Services

Delivering Transparency, Compliance, and Financial Control

End-to-End P2P Process Management

We oversee the entire process from procurement through to payment, ensuring accuracy, compliance, and timely performance.

UK Accounting Standards Conformity

Our services are designed to ensure compliance with UK GAAP and established internal control models, delivering fully audit-ready financial reporting.

Technology-Powered Operations

We leverage automation and ERP integrations to streamline invoice processing, enforce approval controls, and improve visibility into supplier payments and cash flow.

Enhanced Cash Flow Visibility

Gain clear, transparent insight into outstanding payables, upcoming disbursements, and committed expenditure to improve your liquidity management.

Tailored Solutions for Your Business

Whether your business is in healthcare, technology, property, or construction, we customise our Procure-to-Pay processes to align with your organisation’s specific workflows and requirements.

Seasoned Finance Experts

Our UK-focused accounting and finance specialists ensure your procurement and payment processes are accurate, controlled, and managed to the highest professional standard.

Frequently Asked Questions (FAQs)

The Procure-to-Pay (P2P) process encompasses the entire cycle from requisitioning goods and services to paying the supplier and reconciling accounts. It is vital for UK firms because it directly affects working capital efficiency, supplier relationships, audit compliance, and financial reporting accuracy. An effective P2P process minimises procurement delays, improves transparency, and ensures compliance with UK GAAP and established internal control standards.

AcoBloom designs P2P workflows that adhere to UK GAAP principles and recognised internal control models like COSO. Our methodology incorporates control testing, segregation of duties, and robust electronic audit trails to ensure full transparency and readiness for audit and compliance reviews.

We implement a standardised supplier onboarding process, including identity verification, comprehensive contract documentation, and ongoing performance tracking. Our approach ensures suppliers meet your procurement policies and payment controls, thereby reducing operational and compliance risk.

AcoBloom strengthens your internal control environment with documented approval hierarchies, automated audit trails, and routine control testing. Our specialists ensure all transactions within the P2P cycle are properly authorised, accurately recorded, and fully reconciled, enabling straightforward readiness for both internal and external audits.

We implement multi-level payment authorisation, automated bank validation checks, and strict segregation of duties to mitigate fraud risk. All disbursements are verified against approved invoices and purchase orders before processing, ensuring payments are only made to validated suppliers with full audit traceability.

AcoBloom addresses supplier tax compliance through diligent collection and verification of required tax documentation. We monitor relevant details to ensure accurate reporting and support your finance team in meeting all HMRC obligations, helping to limit the risk of penalties or reporting errors.

Procure to Pay (P2P)