Procure to Pay

Simplify Procurement and Payment Processes with Increased Accuracy and Control

Procure-to-Pay (P2P) is a mission-critical process that directly affects working capital, vendor relationships, and operational performance. Robust P2P controls ensure accurate and timely recognition of liabilities, proper authorization of purchases, segregation of duties, and timely vendor payments — reducing the risk of fraud, payment errors, and financial misstatements.

U.S. companies should maintain strong internal controls, comply with accounting standards, and be audit-ready to protect cash flows and preserve stakeholder trust. AcoBloom collaborates with finance teams to transform their P2P function with process automation, standardized processes, and technology integration. From vendor onboarding and purchase order management to approval of invoices and payment runs, we enable organizations to enhance accuracy, improve compliance, and get real-time visibility into cash flow.

Achieve End-to-End Efficiency with Our Procure to Pay Solutions

Strengthen Compliance and Optimize Your Procure to Pay Cycle with Tech Driven Expertise

Vendor Management

Build strong supplier governance via vendor onboarding, financial compliant documentation, W-9 verification / 1099 compliance, and performance monitoring.

Purchase Order Processing

Automate PO creation and approval processes to confirm purchases are aligned with budgetary controls and internal policies.

Invoice Management

Use automated invoice capture and three-way matching to reduce manual effort, enhance precision, and accelerate payment cycles.

Payment Processing

Support timely and compliant payments through ACH, wire, or check payments and preserve full and auditable payment records.

Internal Controls & SOX Readiness

Enhance control structures and documentation to address internal audit and Sarbanes-Oxley (SOX) compliance requirements.

Spend Analytics & Reporting

Use data analytics to offer cost-saving opportunities, track vendor spending, and improve working capital management.

Industry-Specific Procure to Pay Expertise

AcoBloom customizes its P2P services according to the operating and financial requirements of different industries.

Healthcare Providers

Three-way match controls for medical supplies and clinical service invoices
Vendor master data governance and restricted approval hierarchies
Cost allocation to departments/procedures for accurate financial reporting

Dental Practices

Controlled purchasing for consumables with spend limits and approval tiers
Invoice-to-service validation for lab and equipment expenses
Chair-level or procedure-level cost tracking for margin visibility

Real Estate and Construction

Contract, PO, and invoice matching tied to project budgets
Subcontractor onboarding with compliance and payment-control checks
Cost-code tracking for materials, labor, and change orders for accurate WIP/GAAP reporting

Technology and IT Services

Software license and subscription tracking for recurring payments
PO and invoice matching for SaaS, cloud, and project-based spend cost center
Project code allocation for accurate capitalization and expense tracking

Restaurants

Inventory procurement and supplier reconciliation
Invoice-to-delivery reconciliation and variance checks against recipe or usage standards
Location-level cost tracking to monitor food cost %, wastage, and profitability

Investment Entities and Funds

Invoice validation against management agreements, custodial, audit, and admin fee fund-level expense reporting
Accurate expense allocation across funds/portfolios for NAV and financial reporting

Why AcoBloom is Your Best Choice for Procure to Pay Services

Bringing Transparency, Compliance, and Financial Flexibility

End-to-End P2P Process Management

We oversee the entire process from procurement through payment with accuracy, compliance, and timely performance.

U.S. Accounting Standards Conformity

Our services are designed in compliance with U.S. GAAP and internal control models for audit-ready financial reporting.

Technology-Powered Operations

We leverage automation and ERP integrations to streamline invoice processing, enforce approval controls, and improve visibility into vendor payments and cash flow.

Improved Cash Flow Transparency

Get transparent visibility into outstanding payables, future disbursements, and expenses to enhance liquidity management.

Custom Solutions for Your Business

Regardless of whether you're in healthcare, technology, or construction, we adapt our P2P processes to work the way your organization does.

Seasoned Finance Experts

Our US focused accounting and finance experts ensure your procurement and payment processes are accurate and under control to the highest degree.

Frequently Asked Questions (FAQs)

Procure to Pay process encompasses the entire cycle from requisition of goods and services to vendor payment and reconciliation. It is vital for U.S. firms because it has direct implications on working capital efficiency, vendor satisfaction, audit compliance, and financial reporting correctness. An effective P2P process minimizes procurement delays, improves transparency, and validates compliance with U.S. GAAP and Sarbanes-Oxley (SOX) standards.

AcoBloom creates P2P flows that adhere to U.S. GAAP principles, internal control models like COSO, and SOX Section 404 documentation requirements. Our methodology involves control testing, segregation of duties, and electronic audit trails to ensure total transparency and compliance readiness.

We have standardized vendor onboarding procedures with the inclusion of W-9 validation, verification of TIN, contract documentation, and tracking of performance. Our method ensures that vendors are IRS reporting rule compliant, internal procurement policy compliant, and payment authority control compliant, reducing vendor risk exposure.

AcoBloom enhances internal control environments with documented approval hierarchies, auto audit trails, and routine control testing. Our professionals ensure that all transactions within the P2P cycle are authorized correctly, recorded, and reconciled, enabling ease of readiness for internal and external audits.

We implement multi-level payment authorization processes, automated bank validation verifications, and duties segregation in order to reduce fraud risk. All disbursements are verified against approved invoices and purchase orders prior to execution. Only verified and authorized vendors are paid through our process, with full audit traceability and adherence to internal financial procedures.

AcoBloom addresses end-to-end vendor tax compliance through collection and verification of W-9 forms, monitoring tax identification numbers (TINs), and classifying payments that are subject to 1099 reporting. We prepare 1099 forms on time and map vendor payments correctly to satisfy IRS reporting needs, limiting the risk of tax penalties or mismatches.

Procure to Pay (P2P)